Company Secretary

Change Company Secretary to us at Zero Cost

We provide two Licensed Company Secretary for the price of one

In the era of digitalisation, we believe in personal service by providing our clients with a personal company secretary that ensure their business is in compliance with company laws and meet all the filling deadlines.

DUTIES & RESPONSIBILITIES OF COMPANY SECRETARY

Maintaining Company Registers and Statutory records

Maintaining Company Registers and Statutory records.

Notification to registrar of company and updating the company’s statutory information

Notify Changes to SSM

To notify the Companies Commission of Malaysia (SSM) whenever there are changes to the company’s official records.

Notifications and Lodgement of Documents

The company secretary must report any changes to the company’s details to SSM. This includes things like appointing or removing directors, updating personal details, changing the company name or business type, changing the constitution, issuing or transferring shares, and submitting the annual return. All updates must be done using the correct forms and submitted on time.

Reminder of Key Deadlines

Reminding you on important datelines

Reminder of Key Deadlines

The company secretary must remind the directors about important dates like the annual general meeting, filing the annual return, and submitting financial statements to avoid late penalties.

Managing Company Meetings

Handling company’s board, general and extraordinary general meetings

Managing Company Meetings

The company secretary helps arrange board and general meetings, making sure everything follows the Company’s Constitution and the Companies Act 2016. This includes preparing the agenda, sending meeting notices, taking minutes, advising the chairman and directors, following up on decisions, filing required documents, and ensuring the meeting runs according to the rules.

Directors’ / Members’ Circular Resolution

A written resolution is sufficient evidence of the passing of the company’s decisions.

Directors’ / Members’ Circular Resolution

Preparation of Directors’ Circular Resolution and Members’ Resolution in writing, the secretary shall ensure the resolution are passed in compliance with the Company Constitution and Company Law (Company Act 2016).

Maintaining Company Registers and Statutory Records

The Company Secretary has a duty to maintain the company’s register of members, deal with transfer of shares and other matters relating to shareholding.

Coordinating with Shareholders

The Company Secretary maintains constant communication and acts as a link between the company and shareholders.

Coordinating with Shareholders

Make enquiries about the ultimate beneficial ownership of shareholdings, general shareholder relations and etc.

Advising Corporate Governance

we keep oneself abreast with the latest development of the company, statutory and regulatory requirements, and securities laws.

Advising Corporate Governance

The company secretary must stay updated on company and securities laws to advise the board on good governance, help directors understand their roles, and ensure compliance with legal and listing requirements (for public listed companies).

Advisor and Key Contact for the Company

The company secretary acts as a link between shareholders, directors, and SSM.

Advisor and Key Contact for the Company

During major company actions like mergers or winding up, the secretary ensures all documents are properly handled, due diligence is done, and everything is completed on time.

Compliance with Company Constitution

The Company Secretary must ensure that the company complies with its constitution and Company Law 2016.

We provide
2 Licensed Company Secretaries
for the price of one.

To ensure speedy and reliable service and no delay when one Company Secretary goes on leave or fall sick

OUR ADVANTAGES

Licensed and Qualified Professionals

• Licensed by Companies Commission of Malaysia (SSM)
• Fellow members of MAICSA (Malaysian Institute of Chartered Secretaries and Administrators)
• Backed by 20 years of experience in company secretarial services

Full Range of Services

• New company incorporation
• Company secretary services
• Registered office address provision
• All types of company-related service and support

Compliance & Legal Expertise

• Experts in Company Law and SSM regulations
• Ensure your company complies with all legal and regulatory requirements
• Assist with board/shareholder resolutions, meeting minutes, and statutory deadlines

Reliable Communication Bridge

• Act as the main point of contact between your company and SSM
• Handle all official communications and documentation effectively